Junior Records Assistant – Entry-Level Document & Data Clerk

Remotely
Full-time

You will safeguard critical information while building a solid administrative foundation. The position centers on record management, database upkeep, and swift document retrieval. Primary keywords appear here: Junior Records Assistant, data entry, document management. From day one, you’ll collaborate with cross-functional teams and refine processes that keep information flowing.


What You’ll Do  

- Catalogue paper and digital files, assigning compliant naming conventions.  

- Enter high-volume data into Excel and proprietary databases—zero-defect accuracy.  

- Retrieve physical or scanned records on demand, meeting tight turnaround times.  

- Monitor record movement logs and flag discrepancies before they escalate.  

- Scan, index, and securely store paperwork using advanced OCR tools.  

- Create concise weekly status summaries that inform stakeholders.  

- Suggest workflow tweaks that enhance retrieval speed and reduce redundancy.  

- Partner with security, legal, and audit groups to uphold retention policies.  

- Tackle ad-hoc research requests, hunting down elusive files with detective-level focus.  


What You Bring  

- Bachelor’s degree in Information Management, Business Administration, or a related field.  

- 0-2 years of recordkeeping or clerical experience—internships count.  

- Mastery of Microsoft Word, Excel, and SharePoint; bonus points for Power Automate.  

- Keyboarding speed ≥50 wpm paired with obsessive attention to detail.  

- Clear written and spoken communication—you translate jargon into plain English.  

- Time-management instincts: you prioritize, pivot, and still hit every deadline.  

- Team spirit plus the confidence to work autonomously from a home office.  

- Problem-solving mindset that transforms chaotic file rooms into searchable assets.  

- Eligibility to work in the United States without sponsorship.  


Tools & Tech Snapshot  

- Microsoft 365 suite—including Teams for remote collaboration.  

- Google Workspace for cross-platform sharing.  

- Adobe Acrobat Pro for redaction and form creation.  

- High-speed duplex scanners with OCR (Fujitsu fi series).  

- SQL-based document repositories and cloud storage APIs.  


Career Growth Path  

Excel here, and you could progress to Records Analyst, Information Governance Coordinator, or Compliance Supervisor. Each step deepens your expertise in data lifecycle management and exposes you to privacy regulations such as HIPAA, SOX, and GDPR.


Ready to organize the future? Apply today and let your precision become the backbone of a data-driven organization.