Junior Administrative Manager

A fast-growing national firm delivers technology-enabled services to clients across finance, healthcare, education, and the public sector. The multicultural team values initiative, transparency, and continuous learning—where junior specialists turn theory into practice and ideas into impact.  

What You’ll Do  

- Orchestrate daily office workflows—calendars, travel plans, and meeting logistics.  

- Maintain digital and physical records, guaranteeing audit-ready accuracy.  

- Monitor inventory, place purchase requests, and reconcile invoices.  

- Compile data sets for management dashboards using Excel formulas and pivot tables.  

- Triage email and phone inquiries, resolving 80 % on first touch.  

- Draft agendas, minutes, and follow-up actions to keep projects on track.  

- Partner with HR and IT to onboard new hires, ensuring equipment and access on day one.  

- Coordinate on-site and virtual events that energize teams and strengthen culture.  

- Identify process bottlenecks, propose automation or template solutions, and present results.  

- Uphold confidentiality standards aligned with HIPAA, SOX, and GDPR where applicable.  

What We Expect  

- Bachelor’s degree in Business Administration, Information Systems, or similar.  

- 0-2 years’ experience in clerical, operations, or customer-facing roles.  

- Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook)—you can craft VLOOKUPs in your sleep.  

- Familiarity with collaboration suites such as Google Workspace, Slack, and Trello.  

- Native-level English writing; clear, confident oral communication.  

- Eagle-eye attention to detail balanced with pragmatic prioritization.  

- Proven time-management skills—juggle competing deadlines without breaking a sweat.  

- Service mindset: you anticipate needs rather than react.  

- Eligibility to work in the United States.  

- Bonus points for experience with Power BI, QuickBooks, or basic SQL queries.