Junior Project Administrator

You will partner with seasoned Project Managers, ensuring milestones stay visible, documents stay tidy, and stakeholders stay informed. Expect a dynamic blend of remote collaboration, digital tooling, and occasional on-site touchpoints that sharpen your professional agility.

What You'll Do

- Maintain real-time project schedules, updating tasks and dependencies in shared trackers.  

- Capture meeting minutes swiftly; distribute actionable summaries within 24 hours.  

- Orchestrate calendar logistics—rooms, video links, reminders—for internal and client sessions.  

- Enter and audit data across spreadsheets, dashboards, and ticketing systems.  

- Curate project files, versioning critical artifacts for easy retrieval.  

- Monitor approaching deadlines, flag risks, and suggest course corrections.  

- Draft concise status reports, distilling progress for technical and non-technical audiences.  

- Route correspondence, field incoming calls, and escalate priority items promptly.  

- Champion continuous improvement by proposing smarter templates or workflow tweaks.  

Must-Have Skills

- Bachelor’s degree in Business, Information Systems, or related field.  

- 0-2 years’ experience in project coordination, office administration, or internships of similar scope.  

- Confident command of Microsoft Office 365 (Excel formulas, Word styles, PowerPoint layouts, Outlook rules).  

- Exceptional organization and time-management; juggle multiple threads without dropping details.  

- Clear written and verbal communication—concise, persuasive, audience-aware.  

- Analytical curiosity; you spot data inconsistencies and resolve them before they spread.  

Nice-to-Have Extras

- Familiarity with project software such as MS Project, Smartsheet, Asana, or Jira.  

- Understanding of Agile ceremonies and terminology.  

- Experience working across finance, healthcare, or regulated environments.  

- Basic knowledge of SharePoint or Google Workspace file management.  

Why You'll Thrive Here

- Mentorship from certified Project Management Professionals who invest in your growth.  

- Exposure to multifaceted programs—no two days mirror each other.  

- Culture that prizes initiative, celebrates diverse viewpoints, and measures success by outcomes.  

- Flexible remote-first philosophy paired with robust digital toolkits ensures work-life harmony.