Junior Office Systems Assistant – Entry-Level Office Support

Launch your administrative career in a role built for growth. Our fast-paced environment needs a Junior Office Systems Assistant who excels at data entry, database updates, and first-line tech support. You’ll sharpen Microsoft Office skills, learn modern office systems, and collaborate with cross-functional teams from anywhere in the United States.

About the Role

You will be the operational backbone—keeping records accurate, files organized, and schedules running smoothly. Expect exposure to cloud productivity suites, digital filing tools, and task-tracking platforms that modern offices rely on.

Key Responsibilities

- Update and maintain databases, spreadsheets, and shared drives daily.  

- Execute high-volume data entry with zero-defect accuracy.  

- File digital and physical documents, enforcing version control.  

- Answer inbound calls; route inquiries using VoIP and CRM notes.  

- Troubleshoot common hardware or software issues (printers, Wi-Fi, Office 365).  

- Schedule meetings, rooms, and virtual conferences; prepare agendas.  

- Generate weekly activity reports for management dashboards.  

- Support staff during audits by retrieving records on demand.  

- Propose process improvements that save time or reduce errors.  

- Uphold confidentiality standards for sensitive information.  

What You Bring

- Associate or Bachelor’s degree in Business, Information Systems, or similar.  

- 0-2 years’ experience in office administration or helpdesk support.  

- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, SharePoint.  

- Familiarity with Google Workspace, Dropbox, or similar cloud storage.  

- Typing speed ≥ 55 wpm; strong numerical entry accuracy.  

- Fundamental understanding of Windows and macOS troubleshooting.  

- Clear written and verbal communication; active listening skills.  

- Time-management discipline—juggle competing tasks without losing focus.  

- Collaborative spirit coupled with independent problem-solving.  

- Adaptability to remote, hybrid, or on-site workflows.  

Growth Opportunities

Step into specialized paths—systems administration, business analytics, project coordination. We fund certifications (e.g., CompTIA A+, MOS) and encourage internal mobility. Your curiosity sets your ceiling.

Why You’ll Thrive Here

- Mission-driven culture valuing precision and initiative.  

- Mentorship from senior administrators and IT specialists.  

- Tools that automate the mundane—freeing you for meaningful work.  

- Transparent feedback loops so you can iterate and improve fast.  

If meticulous organization energizes you and you’re ready to turn foundational skills into a versatile career, we’d love your application.