Junior Office Support Associate – Entry-Level Admin Role

A nationwide technology-enabled services group empowers diverse industries—from healthcare to real estate—to run leaner back-office processes. The culture prizes knowledge-sharing, detail obsession, and continuous improvement; you will contribute to that momentum.

Your Daily Impact  

– Organize digital and physical files, ensuring every document is labeled, stored, and retrievable within seconds.  

– Enter, verify, and update large data sets in spreadsheets and cloud databases with 99.9 % accuracy.  

– Answer multi-line phones, route calls, and resolve first-line inquiries while maintaining courteous professionalism.  

– Schedule meetings, track calendar changes, and coordinate virtual conference rooms for cross-functional teams.  

– Prepare outgoing and incoming mail, including FedEx and USPS labeling, logs, and delivery confirmation.  

– Monitor supply levels, place replenishment orders, and keep inventory reports current.  

– Support managers with meeting minutes, travel itineraries, and expense report preparation.  

– Collaborate with remote colleagues in different time zones using Microsoft Teams, Slack, and Zoom.  

Essential Skills  

– 0-2 years of administrative, clerical, or customer service experience.  

– Proficiency in Microsoft Word, Excel, Outlook, and SharePoint.  

– Minimum typing speed: 50 WPM with high accuracy.  

– Fluency in English grammar, spelling, and business email etiquette.  

– Strong organizational habits and the agility to switch between tasks without losing focus.  

– Proven problem-solving mindset and willingness to ask clarifying questions.  

– Ability to handle sensitive information with confidentiality and discretion.  

Preferred Extras  

– Familiarity with CRM or ERP systems such as Salesforce, NetSuite, or SAP.  

– Experience supporting remote or hybrid workforces.  

– Exposure to data visualization tools (e.g., Power BI, Tableau) for basic reporting.  

– Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.  

Why This Role Matters  

Every successful project begins with impeccable support. You will be the first point of contact for internal and external stakeholders, guaranteeing that operations run smoothly, records remain spotless, and teams stay on schedule. Your contributions free senior staff to focus on strategy, making you indispensable from day one.