Junior Office Manager

Software development company is looking for a proactive and detail-oriented Junior Office Manager to join our team and help ensure the smooth operation of our office.

As a Junior Office Manager, you will play a key role in maintaining an organized and efficient office environment. You will support day-to-day operations, assist with administrative tasks, and contribute to creating a positive workplace culture. This is an excellent opportunity for someone who is eager to develop their skills in office management and administration.

Key Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment.
• Manage office supplies inventory and place orders as needed.
• Assist with scheduling meetings, booking meeting rooms, and preparing necessary materials.
• Handle incoming and outgoing mail, packages, and correspondence.
• Support HR with onboarding new employees, including preparing workspaces and organizing orientation materials.
• Coordinate with vendors, service providers, and building management as needed.
• Assist in organizing company events, meetings, and team activities.
• Maintain and update office policies and procedures.
• Provide general administrative support to the team, including data entry, filing, and document preparation.
• Act as the first point of contact for visitors and answer phone calls in a professional manner.

Requirements:

• 1 year of experience in an administrative or office support role (internships included).
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment (e.g., printers, scanners, etc.).
• High level of attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to learn.

Location: Germany, Berlin