Junior Office Manager Assistant

A multidisciplinary group of developers, analysts, and product strategists depends on a well-run workspace to innovate without friction. You help maintain that productive flow by coordinating schedules, guiding vendors, and safeguarding documentation integrity.

Daily Responsibilities  

- Orchestrate complex calendars, reserve conference rooms, and confirm appointments.  

- Track inventory, order supplies, and reconcile delivery invoices.  

- Perform data entry in Excel and cloud databases, double-checking figures for precision.  

- File digital and physical records, labeling folders for rapid retrieval.  

- Draft, proofread, and route correspondence—emails, memos, meeting minutes.  

- Greet visitors and answer multiline phones, triaging inquiries to the proper contact.  

- Generate weekly activity reports highlighting workflow bottlenecks.  

- Partner with remote staff to coordinate virtual meetings and shared resources.  

- Uphold confidentiality around financial and personnel documents.  

- Suggest process tweaks that elevate efficiency and reduce manual effort.

Required Qualifications  

- Bachelor’s degree in Business, Information Systems, or related field.  

- 0–2 years of administrative experience—internships count.  

- Advanced Microsoft Office skill set (Outlook, Word, Excel—pivot tables, VLOOKUP).  

- Typed accuracy of 55 wpm or higher.  

- Fluent verbal and written communication with professional email etiquette.  

- Demonstrated multitasking talent; you switch between tasks without losing detail.  

- Legal authorization to work in the United States.

Preferred Skills  

- Familiarity with collaboration suites such as Google Workspace, Slack, or Microsoft Teams.  

- Exposure to project management software (Asana, Trello, Jira).  

- Intermediate knowledge of data-visualization tools (Power BI or Tableau).  

- Experience supporting dispersed or hybrid teams.  

- Basic understanding of privacy regulations (HIPAA, FERPA, or GDPR equivalents).