Junior Office Coordinator

Key Responsibilities  

- Steer daily front-office operations and greet callers with a polished, professional tone.  

- Orchestrate executive and team calendars—anticipate conflicts, craft agendas, send reminders.  

- Maintain digital and physical records; enforce consistent naming conventions.  

- Oversee supply inventory. Analyze usage trends, place timely orders, reconcile invoices.  

- Prepare reports in Excel and Google Sheets, visualizing data for quick insights.  

- Draft, proofread, and route correspondence across departments.  

- Assist with virtual or in-person events—room booking, catering, attendee logistics.  

- Collaborate with HR on onboarding by assembling welcome kits and granting system access.  

- Identify process gaps and suggest incremental improvements.  

- Ensure every customer interaction—phone, email, or chat—feels seamless.  

Desired Skills & Experience  

- Bachelor’s degree in Business, Communications, or related field.  

- 0-2 years in office coordination, receptionist, or customer support roles.  

- Proficiency with Microsoft Office 365, Google Workspace, Slack, and Zoom.  

- Data-entry accuracy ≥ 98 %; typing speed 50 wpm or higher.  

- Clear written and verbal communication—comfortable drafting executive-level emails.  

- Time-management ninja: juggle concurrent requests without missing deadlines.  

- Sharp attention to detail; spotting a misplaced decimal thrills you.  

- Collaborative spirit; you enjoy helping teammates succeed.  

- Problem-solving mindset—ask “why” before prescribing “how.”  

- Eligibility to work in the United States without sponsorship.  

Why You’ll Thrive Here  

You’ll gain broad exposure to technology, finance, and people operations, setting a foundation for careers in project management, HR, or business analytics. The team champions continuous learning with micro-trainings, peer mentorship, and a learning-stipend you can spend on Coursera or LinkedIn Learning. Flexible scheduling—early-bird or late-riser—lets you align work with life. Expect a culture that values inclusivity, celebrates curiosity, and rewards initiative with rapid internal mobility.