Junior Office Coordinator | Administrative Support Role

Join a forward-thinking organization dedicated to innovation and collaboration. We foster a culture of growth, where every team member's contribution is valued and essential to our collective success.

Core Responsibilities

- Act as the first point of contact for the office, greeting visitors and managing incoming communications with professionalism and courtesy.

- Expertly manage calendars, including scheduling a high volume of internal and external meetings, appointments, and conference calls across multiple time zones.

- Coordinate all office activities and operations to secure efficiency and compliance with company policies and procedures.

- Monitor and maintain office supply inventory, anticipating needs and placing orders to ensure resources are always available.

- Handle correspondence, including sorting mail, drafting professional emails, and preparing documents or presentations as needed.

- Support accurate data entry and the maintenance of crucial company records and databases.

- Plan and execute in-house or off-site activities, like team-building events, celebrations, and conferences.

- Provide direct administrative support to our staff and leadership team, assisting with various projects and tasks to enhance productivity.

What You'll Bring to the Table

- A Bachelor’s degree in Business Administration, Communications, or a related field is highly preferred.

- Exceptional communication and interpersonal skills, with the ability to interact effectively with team members at all levels.

- Superb organizational and time-management abilities—you can juggle multiple priorities without letting details slip.

- A natural problem-solver who is resourceful and can think on their feet in a dynamic environment.

- Meticulous attention to detail and a commitment to producing high-quality work.

- Proficiency in modern office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Calendar).

- A collaborative, team-player mindset with a positive attitude and a strong desire to learn and contribute.

- Prior experience in a customer service or administrative role (including internships) is a significant plus.