Junior Office Administrator

We are a forward-thinking, growth-oriented company that believes our success is built upon the strength and well-being of our people. Our culture thrives on collaboration, innovation, and a commitment to excellence across a multitude of exciting sectors, from technology and finance to healthcare and beyond. We empower our team members with the tools and support they need to develop professionally, encouraging new ideas and providing pathways for career advancement. You will join a supportive environment where your contributions are not just seen but are genuinely valued as critical to the team’s mission. 

Your Impact as a Junior Office Administrator

- Serve as a primary point of contact for internal and external communications, managing correspondence with professionalism and efficiency.

- Master the art of calendar management, expertly scheduling appointments, virtual meetings, and conference calls across multiple time zones.

- Maintain data integrity with exceptional attention to detail, performing accurate and timely data entry across various company platforms and systems.

- Coordinate the logistics for virtual and (eventually) in-person team events, ensuring every detail is thoughtfully planned and executed.

- Manage digital files and documents, developing and maintaining an organized system that is easily accessible to the team.

- Provide comprehensive administrative support to various departments, assisting with special projects and ad-hoc tasks as they arise.

- Handle inquiries with poise and resourcefulness, directing them to the appropriate person or resolving them yourself when possible.

- Assist in the preparation of reports, presentations, and other essential documents, ensuring they are polished and professional.

- Uphold and champion our operational best practices, constantly seeking opportunities to improve administrative processes and workflows.

What You Bring to the Table

- A Bachelor’s degree is preferred; equivalent experience in a professional setting will also be considered.

- Demonstrable proficiency in modern office technology suites, including Microsoft 365 (Word, Excel, Outlook, Teams) and Google Workspace (Docs, Sheets, Gmail, Calendar).

- Exceptional written and verbal communication skills—you can convey information clearly, concisely, and with a professional tone.

- Unwavering organizational and time-management abilities; you know how to prioritize a demanding workload and meet deadlines without sacrificing quality.

- A natural problem-solver. You don’t just identify challenges; you proactively seek out and propose effective solutions.

- Strong interpersonal skills and a collaborative spirit, with the ability to build positive working relationships with colleagues at all levels.

- The ability to handle confidential information with the utmost discretion and integrity.

- A high degree of adaptability and a willingness to embrace new technologies and processes to enhance efficiency.

- Experience with project management or collaboration tools (like Asana, Trello, or Slack) is a significant plus.