Junior Management Assistant
You will serve as the linchpin between leadership and cross-functional squads—maintaining digital records, scheduling complex calendars, and ensuring nothing falls through the cracks. The position emphasizes proactive communication, meticulous organization, and agile problem-solving in a hybrid or fully remote setting.
Key Responsibilities
- Manage executive calendars, book meetings, and prepare agendas with laser precision.
- Maintain cloud-based records, dashboards, and shared drives—guaranteeing instant data retrieval.
- Track tasks, deadlines, and dependencies; send timely reminders that keep initiatives on course.
- Draft, proof, and distribute correspondence, slide decks, and concise status reports.
- Collaborate with engineering, finance, and product teams to remove blockers and resolve minor issues.
- Monitor operational metrics, flag anomalies, and suggest workflow refinements.
- Organize virtual events, town halls, and on-site sessions—coordinating logistics end-to-end.
- Uphold confidentiality standards while handling sensitive information.
- Champion process documentation so new hires ramp up quickly.
- Foster an inclusive, service-oriented culture through upbeat, professional interactions.
Required Qualifications
- Bachelor’s degree in Business, Information Systems, or related field.
- 0-2 years of administrative or project coordination experience (internships count).
- Fluency in Google Workspace and Microsoft 365; exposure to Notion, Trello, or Asana.
- Strong written and verbal communication—clear, concise, and audience-aware.
- Exceptional time-management skills; you juggle shifting priorities without losing composure.
- Analytical mindset with proficiency in Excel formulas, pivot tables, and basic data visualization.
- Ability to work across time zones; comfort with Zoom, Slack, and other remote-first tools.
- Detail-oriented; you notice inconsistencies others miss.
- Adaptable—thriving in ambiguous, high-growth environments.
- Eligibility to work in the United States without sponsorship.
Nice-to-Have Extras
- Familiarity with basic SQL or no-code automation (Zapier, Make).
- Experience supporting teams in tech, healthcare, or finance sectors.
- Understanding of agile ceremonies and terminology.
Your Impact & Growth Path
Step into a role that exposes you to core business functions, leadership decision-making, and modern collaboration stacks. You’ll refine analytical muscles, cultivate stakeholder relationships, and position yourself for future moves into project management, operations, or chief of staff trajectories. Ready to amplify organizational efficiency—and your own career trajectory? *Apply today and start making order out of chaos.*