Junior Executive Assistant

A fast-growing, innovation-driven enterprise builds SaaS products used by Fortune 500 clients. The lean leadership team values precision, confidentiality, and proactive problem-solving. You’ll partner with C-suite executives who rely on crisp data, well-timed meetings, and friction-free travel to keep projects moving at startup speed.

Key Responsibilities  

- Maintain complex executive calendars, prioritizing shifting deadlines with real-time updates.  

- Coordinate global video conferences, stakeholder briefings, and quarterly board meetings.  

- Prepare concise slide decks, expense reports, and KPI summaries—ensuring data accuracy.  

- Triage inboxes, draft polished correspondence, and uphold brand voice across channels.  

- Book domestic and international travel, anticipating visa, itinerary, and budget constraints.  

- Organize digital and physical files using cloud storage protocols and metadata standards.  

- Track action items in project-management tools, nudging owners before tasks slip.  

- Handle inbound calls and client requests, routing inquiries to the right subject-matter experts.  

- Safeguard confidential information under NDA and SOC 2 guidelines.  

- Contribute process-improvement ideas that automate repetitive tasks via macros or low-code workflows.  

Required Qualifications  

- Bachelor’s degree in Business, Communication, Information Systems, or related field.  

- 0–2 years of professional office experience—internships count.  

- Mastery of Microsoft 365 (Excel formulas, Outlook rules, PowerPoint themes).  

- Familiarity with Google Workspace, Slack, Zoom, and Trello or Asana.  

- Typing speed ≥ 60 wpm and error-free data entry.  

- Exceptional written and verbal communication; you translate jargon into plain English.  

- Eagle-eye attention to detail coupled with solid time-management tactics.  

- Discretion when handling proprietary data or HR documentation.  

- Eligibility to work in the United States.  

Preferred Extras  

- Exposure to finance, healthcare, or legal documentation standards.  

- Basic formula building in Google Sheets or Excel Power Query.  

- Experience supporting remote executives across multiple time zones.  

- Knowledge of CRM systems (Salesforce, HubSpot) for light data pulls.  

- Comfort analyzing reports to spot anomalies and suggest corrective actions.  

Growth Path  

You’ll gain executive-level visibility, cross-departmental relationships, and process-automation experience—springboards toward Office Manager, Project Coordinator, or Operations Analyst roles. Mentorship, continuous-learning stipends, and performance-based bonuses accelerate your trajectory.