Junior Event Administrator

We’re an award-winning team that delivers conferences, trade shows, and hybrid webcasts for global brands. Our tight-knit operations group values clear communication, trust, and a shared drive to create seamless attendee experiences.  

Key Responsibilities  

- Support senior planners by drafting timelines, room layouts, and run-of-show documents.  

- Book venues, catering, A/V and travel, confirming every detail in writing.  

- Track budgets, vendor invoices, and purchase orders in Excel or Sheets.  

- Maintain the master registration list, badge files, and attendance reports.  

- Prepare shipping lists, print collateral, swag, and on-site kits.  

- Answer attendee emails and calls with prompt, friendly problem-solving.  

- Update post-event survey data and craft concise recap reports.  

Requirements  

- Bachelor’s degree in Business, Hospitality, Communication, or related field.  

- 0-2 years’ office, administrative, or customer-facing experience.  

- Proven command of Microsoft Office (Word, Excel, PowerPoint, Outlook).  

- Strong written and verbal communication; you tailor tone to guests, vendors, executives.  

- Eagle-eye attention to detail - typos, schedule gaps, missing line items never slip by you.  

- Time-management discipline, you juggle shifting priorities without dropping tasks.  

- Team-first mindset, eager to lend a hand, learn, and adapt.  

- Ability to lift up to 25 lbs and stand on event days.  

- Bonus: experience with event tech platforms (Cvent, Eventbrite) or CRM databases.