Junior Event Administrator

An established, nationwide provider of event solutions for Fortune 1000 clients, nonprofits, and emerging startups. The company prizes curiosity, agility, and measurable impact. You will collaborate with producers, marketers, designers, and data analysts to deliver memorable experiences that amplify brand narratives.

Core Responsibilities  

– Schedule and confirm venues, virtual platforms, and vendor services.  

– Coordinate audio-visual, catering, security, and technology logistics.  

– Manage attendee databases: import lists, verify registrations, and flag duplicates.  

– Produce run-of-show documents, setup diagrams, and inventory checklists.  

– Update budget trackers and reconcile post-event invoices.  

– Collect feedback surveys, compile KPIs, and draft performance snapshots.  

– Maintain organized digital archives for contracts, permits, and creative assets.  

– Support senior planners during live events by monitoring timelines and resolving on-the-spot issues.  

– Serve as a friendly, prompt point of contact for speakers, sponsors, and guests.  

– Contribute fresh ideas during brainstorming sessions that elevate attendee engagement.

Required Skills & Qualifications  

– Bachelor’s degree in Event Management, Business Administration, Marketing, or related field.  

– 0-2 years of internship or project experience in event coordination or administrative support.  

– Proficiency with Microsoft Excel, Word, PowerPoint, and SharePoint; ability to learn CRM or event software quickly.  

– Exceptional verbal and written communication tailored to diverse stakeholders.  

– Proven time-management and multitasking ability in deadline-intensive settings.  

– Keen attention to detail, especially when tracking budgets and schedules.  

– Customer-service orientation with a calm demeanor under pressure.  

– Legal authorization to work in the United States.

Preferred Extras  

– Familiarity with Zoom Events, Hopin, Cvent, or similar platforms.  

– Basic data-visualization skills in Tableau or Power BI.  

– Exposure to ADA compliance and safety regulations for large gatherings.  

– Comfort supporting events across U.S. time zones in a remote-first team.