Junior Document Control Specialist
We are a forward-thinking organization that recognizes information as our most valuable asset. Our team is dedicated to leveraging technology to create streamlined, secure, and intelligent data management solutions. We operate at the intersection of multiple industries (including technology, healthcare, and finance), offering you exposure to diverse and complex data challenges. We foster a culture of continuous improvement and professional development, empowering our team members with the tools and autonomy they need to excel.
Your Role and Impact
- You will operate advanced document imaging systems to convert vast quantities of physical paperwork into high-quality, legible digital formats.
- You'll be responsible for performing rigorous quality assurance checks on all scanned materials, guaranteeing that every page is captured with perfect clarity.
- Your day will involve precise data entry and metadata tagging within our Electronic Document Management System (EDMS), making documents easily searchable and retrievable.
- You will architect and maintain the digital filing infrastructure, organizing records into a logical and intuitive taxonomy that supports company-wide efficiency.
- You will manage and track the lifecycle of physical and digital documents, ensuring a complete chain of custody from receipt to archival or certified destruction.
- You will serve as a key resource for team members, assisting with document retrieval requests and providing support for our records management systems.
- You will assist in maintaining our archival systems, ensuring that long-term records are preserved according to industry regulations and company policy.
- You will contribute to process improvement initiatives, offering insights on how to enhance document workflows and system efficiencies.
What You Bring to the Table
- A Bachelor’s or Associate's degree in Information Systems, Records Management, Library Science, or a related field is strongly preferred.
- Foundational understanding of digital filing systems, database principles, and information governance concepts.
- Demonstrable proficiency with the Microsoft 365 suite, particularly Excel, for data organization, tracking, and basic reporting.
- Hands-on experience with scanning hardware and familiarity with Optical Character Recognition (OCR) software (e.g., ABBYY FineReader, Kofax) is a significant advantage.
- Unwavering attention to detail... you are someone who notices the small things and understands their importance in the larger picture.
- Exceptional organizational and time-management skills, with a proven ability to manage multiple tasks and deadlines effectively in a remote environment.
- Strong written and verbal communication skills for interacting with internal stakeholders and clearly documenting procedures.
- A high degree of accuracy is non-negotiable; you take pride in the quality and integrity of your work.
- Adaptability and a desire to learn new technologies and processes are essential for growth in this role.