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  4. Junior Department Assistant

Junior Department Assistant

Remotely
Full-time
Excel Microsoft PowerPoint Asana HR Microsoft Office Microsoft Word CRM Trello Confluence SharePoint

A mission-driven midsize enterprise empowers diverse business units—from technology to healthcare—through seamless operational support. You will join a tight-knit admin squad that prizes curiosity, cross-training, and knowledge sharing.


Your Day-to-Day Impact  

- Perform accurate data entry into spreadsheets, CRMs, and cloud databases.  

- File and retrieve digital and physical documents, guaranteeing version control.  

- Answer and route incoming calls, emails, and chat inquiries promptly.  

- Schedule meetings, manage shared calendars, and prepare agendas.  

- Draft, proofread, and format internal reports and slide decks.  

- Track office supplies, placing timely orders to avoid downtime.  

- Partner with senior coordinators to streamline workflows and improve SOPs.  

- Assist teammates on ad-hoc research, presentations, and event planning projects.  


Your Essential Toolkit  

- Bachelor’s degree in business, communications, or a related discipline.  

- 0–2 years of administrative or customer-facing experience (internships count).  

- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.  

- Familiarity with cloud collaboration suites (Google Workspace or Microsoft 365).  

- Fast, accurate typing—45 WPM or higher.  

- Impeccable verbal and written communication skills.  

- Eagle-eye attention to detail and deadlines.  

- Ability to juggle multiple priorities in a fast-moving environment.  

- Legal authorization to work in the United States.  


Nice-to-Have Skills  

- Basic knowledge of SharePoint, Confluence, or similar knowledge bases.  

- Exposure to task managers such as Asana, Trello, or Monday.com.  

- Experience supporting distributed teams across time zones.  


What Sets This Role Apart  

You will rotate across departments—finance, HR, marketing—gaining a panoramic view of corporate operations. Coaching, skill-building workshops, and clear career ladders prepare you for advancement into executive assistant, project coordinator, or operations analyst positions. Remote or hybrid schedules are available based on team needs.