Junior Clerical Assistant (Office Support)
Your Role and Responsibilities
- Provide comprehensive clerical support to various departments, acting as a reliable point of contact for administrative needs.
- Manage and execute precise data entry tasks, ensuring the integrity and accuracy of company records and databases.
- Handle incoming and outgoing correspondence—including emails and physical mail processing—with timeliness and professionalism.
- Assist with scheduling meetings, managing complex calendars, and coordinating appointments for multiple team members.
- Maintain a meticulously organized digital and physical filing system for critical documents, ensuring easy retrieval and confidentiality.
- Answer and direct phone calls with exceptional professionalism and a customer-centric approach.
- Monitor and manage office supply inventory, anticipating needs and placing orders to prevent any disruption to daily operations.
- Offer general administrative support to staff, fostering a collaborative and highly efficient work environment.
- Prepare and format basic reports, presentations, and other essential documents using modern office software suites.
What You Bring to the Table
- High school diploma or equivalent is required; an Associate's or Bachelor's degree in Business Administration or a related field is a significant advantage.
- Proven proficiency with the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Gmail).
- Exceptional organizational and time-management skills, with a demonstrated ability to manage multiple priorities and deadlines effectively.
- Strong verbal and written communication abilities, capable of interacting clearly and professionally with colleagues at all levels.
- A keen eye for detail and an unwavering commitment to accuracy in all work performed...no matter how small the task.
- A proactive and adaptable mindset, with the capacity to identify issues and solve problems with sound judgment.
Preferred Skills
- Prior experience in an office environment or a customer service role is highly regarded.
- Familiarity with standard office equipment (multi-line phone systems, printers, scanners).
- Basic understanding of data management principles and database software.
- The ability to work both independently with minimal supervision and collaboratively as an integral part of a team.