Junior Administrative Services Assistant

Expect exposure to modern productivity suites, cross-functional projects, and continuous learning that readies you for senior administrative or operational roles.

What You’ll Do  

- Manage calendars, coordinate meetings, and arrange virtual or on-site events with zero scheduling conflicts.  

- Process incoming and outgoing correspondence - email, physical mail, and instant messages - within established service-level targets.  

- Perform data entry, verification, and light analysis in spreadsheets and databases, maintaining 99.9 % accuracy.  

- Maintain digital and physical filing systems, applying uniform naming conventions for effortless retrieval.  

- Track and replenish office and remote-work supplies, negotiating cost-effective orders when needed.  

- Draft clear memos, reports, and slide decks that translate complex input into polished business documentation.  

- Answer inbound calls and route queries to the right stakeholder in under two minutes.  

- Provide day-to-day logistical support to teams across finance, HR, marketing, and product.  

- Contribute process-improvement ideas and assist with ad-hoc projects, audits, or research.  

Must-Haves  

- Bachelor’s degree in Business Administration, Communications, or related field.  

- Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams) and Google Workspace.  

- Typing speed of at least 50 wpm with high accuracy.  

- Demonstrated time-management and multitasking capability in fast-paced settings.  

- Strong written and verbal communication - clear, concise, audience-aware.  

- Detail orientation and discretion when handling confidential information.  

- Eligibility to work in the United States.

Nice-to-Haves

- Familiarity with project-management tools (Asana, Trello, or Jira).  

- Exposure to basic data-visualization or reporting tools such as Power BI or Tableau.  

- Experience supporting hybrid or fully remote teams across time zones.  

- Knowledge of CRM or ERP platforms.  

Career Growth  

Join a culture that values curiosity and mentorship. Within 12-18 months, successful assistants often transition into Office Manager, Project Coordinator, or Junior Analyst tracks, supported by tuition reimbursement and internal certificates.