Junior Administrative Assistant

We are a fast-growing, technology-driven organization dedicated to delivering exceptional client experiences. Our culture prizes curiosity, transparency, and continuous improvement—qualities that help junior talent thrive. Remote collaboration tools are embedded in our workflow, empowering you to contribute effectively from any U.S. location that aligns with Eastern through Pacific time zones.  

Key Responsibilities  

- Maintain precise electronic and paper filing systems that keep information accessible at a moment’s notice.  

- Schedule meetings, reserve conference rooms, and coordinate virtual sessions—ensuring calendars flow without collisions.  

- Field inbound calls, triage inquiries, and relay concise messages to keep communication swift and accurate.  

- Enter, audit, and update data in spreadsheets or CRM tools with 99 % accuracy.  

- Draft polished emails, memos, and reports that reflect a professional, client-focused tone.  

- Track inventory and submit supply requests before shortages interrupt operations.  

Required Qualifications  

- Bachelor’s degree in Business, Information Systems, or similar field.  

- 0-2 years of experience in administrative or customer-facing roles.  

- Advanced proficiency with Microsoft Office 365—Word, Excel, Outlook, and Teams.  

- Typing speed of at least 50 WPM with minimal errors.  

- Stellar written and verbal communication; you tailor your message to any audience.  

- Proven ability to juggle multiple priorities while meeting tight deadlines.  

Preferred Extras  

- Familiarity with Google Workspace, Slack, or Asana.  

- Exposure to database or CRM platforms such as Salesforce or HubSpot.  

- Success supporting distributed or hybrid teams across time zones.