Junior Administrative Assistant – Entry Level Office Support

You will provide front-line clerical support across multiple business units—handling data entry, document management, and calendar coordination—while learning best practices in professional communication and workflow optimization. The position welcomes recent graduates who crave responsibility, precision, and continuous improvement. Remote collaboration tools keep the team connected even when you work from home.

Key Responsibilities  

- Enter, validate, and update high-volume data in Excel and cloud databases with 99.9 % accuracy.  

- File digital and physical documents, following retention policies and privacy regulations.  

- Answer inbound calls, route messages, and resolve basic customer inquiries in under three minutes per interaction.  

- Draft and proofread emails, memos, and internal reports, ensuring grammatical excellence and brand consistency.  

- Schedule cross-department meetings, reserve conference rooms, and prepare agendas that drive actionable outcomes.  

- Monitor office supply levels, generate purchase requests, and reconcile vendor invoices.  

- Support project teams by compiling research, organizing shared drives, and tracking milestones.  

- Spot workflow bottlenecks and propose process tweaks that save time or reduce error rates.  

Required Qualifications  

- Bachelor’s degree in Business Administration, Information Management, or related field.  

- Proficiency in Microsoft Word, Excel (pivot tables, VLOOKUP), PowerPoint, and Outlook.  

- Typing speed ≥ 50 wpm with minimal errors.  

- Exceptional written and verbal communication; you tailor tone for executives, peers, and customers.  

- Keen attention to detail and ability to juggle competing priorities without missing deadlines.  

- Demonstrated teamwork through internships, campus projects, or volunteer work.  

- U.S. work authorization.  

Preferred Extras (Nice to Have)  

- Experience with cloud collaboration tools such as Google Workspace, Slack, or Microsoft Teams.  

- Familiarity with SharePoint or other document management systems.  

- Basic understanding of CRM or ERP platforms (Salesforce, SAP, NetSuite).  

- Exposure to HIPAA, SOX, or GDPR compliance frameworks.  

Why You’ll Thrive Here  

The organization pairs mentorship with stretch assignments. You gain direct access to senior administrators who provide feedback and certification roadmaps. Your ideas matter—suggesting a smarter template or automating a repetitive task could influence company-wide standards. Competitive salary, annual merit reviews, and clear promotion paths reward high performers. Flexible scheduling supports work-life balance, and modern collaboration software keeps communication friction-free.