Junior Administrative Assistant – Entry-Level Office Support

A fast-growing, process-driven company operating nationwide relies on lean, tech-savvy teams to keep projects moving. You will join a culture that prizes continuous learning, transparent workflows, and measurable impact.

Role Overview  

You will deliver seamless administrative assistance that keeps departments organized and clients satisfied. From managing calendars to triaging phone calls, your meticulous approach will underpin day-to-day operations and free senior colleagues to focus on strategic work.

Key Responsibilities  

- Answer and route incoming calls, emails, and chat inquiries with a customer-first mindset.  

- Arrange meetings, book conference rooms, and coordinate virtual events via Zoom and Google Calendar.  

- Execute accurate data entry in spreadsheets, CRMs, and cloud databases—error-free and on time.  

- Maintain digital and physical filing systems; ensure documents meet retention and compliance standards.  

- Prepare polished Word, Excel, and PowerPoint materials for internal reports and external presentations.  

- Track office inventory, place supply orders, and reconcile purchase receipts.  

- Sort, scan, and distribute mail while following confidentiality protocols.  

- Generate weekly status summaries for management using analytics dashboards.  

- Support special projects such as onboarding kits, peer learning sessions, or process audits.  

What You Bring  

- Associate or bachelor’s degree in business, information systems, or related field.  

- 0-2 years of clerical, retail, or customer service experience—internships count.  

- Solid command of Microsoft Office 365 and Google Workspace; basic Excel formulas and pivot tables.  

- Familiarity with collaboration platforms (Slack, Teams) and task trackers (Asana, Trello).  

- Typing speed ≥ 55 WPM with high accuracy.  

- Superior organization, precision, and time-management habits.  

- Clear written and verbal communication; you adapt tone to audience.  

- Discretion when handling sensitive financial or HR information.  

- Mindset of ownership, curiosity, and continuous process improvement.  

Tools & Tech Exposure  

- Microsoft Office Suite, SharePoint, Power Automate.  

- Google Workspace, Drive, and Meet.  

- CRM/ERP systems such as Salesforce or NetSuite.  

- Video conferencing platforms (Zoom, Webex).  

- Basic data-visualization utilities (Looker Studio, Tableau Public).  

Growth Outlook  

Mastering administrative fundamentals opens doors to project coordination, operations analysis, or executive assistance within 12-24 months. You will receive structured feedback, micro-learning modules, and stretch assignments to accelerate advancement.

How to Stand Out  

Showcase a brief portfolio—an organized spreadsheet, a streamlined filing taxonomy, or a mini process map—that demonstrates your attention to detail and passion for efficiency. Interviews emphasize situational judgment and problem-solving; prepare real examples.