Junior Administrative Assistant – Entry-Level Office Support

Our cross-functional operations group partners with engineering, finance, and HR. You will join professionals who value curiosity, accuracy, and service excellence. Continuous learning, knowledge-sharing, and ethical conduct guide our daily work.

What You’ll Do  

- Perform accurate data entry into spreadsheets, databases, and cloud tools.  

- File digital and paper documents using a logical taxonomy for easy retrieval.  

- Answer multi-line phones, triage inquiries, and route messages promptly.  

- Schedule meetings across time zones, reserve rooms, and prepare agendas.  

- Draft clear, succinct emails, memos, and reports for internal stakeholders.  

- Track office inventory and coordinate timely replenishment with vendors.  

- Maintain well-organized shared drives, folders, and knowledge bases.  

- Support team projects by gathering information and generating status updates.  

- Uphold confidentiality while handling sensitive personnel or financial records.  

Must-Have Skills  

- Bachelor’s degree in Business, Information Systems, or related field.  

- 0-2 years’ experience in office administration or customer service.  

- Proficiency with Microsoft Office 365, Google Workspace, and basic Excel formulas.  

- Fast, accurate typing (55+ WPM) and meticulous attention to detail.  

- Strong written and verbal communication; polished phone etiquette.  

- Proven time-management and the ability to juggle shifting priorities.  

- Team-oriented mindset with a problem-solving attitude.  

Nice-to-Have Skills  

- Familiarity with SharePoint, Confluence, or Notion for knowledge management.  

- Experience using ticketing systems (Jira, Zendesk) to log internal requests.  

- Basic understanding of pivot tables, VLOOKUP, or data-cleaning techniques.  

- Exposure to process automation tools such as Zapier or Power Automate.  

- Knowledge of records retention compliance (HIPAA, SOX, or GDPR).  

What You’ll Gain  

- Mentorship from senior administrators and analysts.  

- Hands-on experience with modern SaaS productivity stacks.  

- Clear growth paths into project coordination, operations analysis, or executive support.  

- Inclusive culture that celebrates diverse perspectives and innovative thinking.  

Our Commitment  

We champion equal opportunity. All qualified applicants receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, veteran status, or disability status.