Junior Admin Support Specialist – Entry Level Administrative Job

We are a nationwide services provider that supports clients across technology, finance, healthcare, and education. Our culture prizes curiosity, integrity, and continuous improvement. Innovation starts in the back office, and that is where you will make your mark.

Key Responsibilities  

- Manage executive and team calendars, set up meetings, reserve virtual rooms, and send concise agendas.  

- Perform accurate data entry in Excel, CRM, and cloud databases—double-checking numbers for zero errors.  

- Answer inbound calls and route inquiries with a friendly, customer-centric tone.  

- Maintain digital and physical records, archive documents, and track retention deadlines.  

- Draft internal memos, update shared files, and support weekly report assembly.  

- Order supplies, monitor inventory, and coordinate courier pickups.  

- Assist with travel bookings, expense reports, and last-minute itinerary changes.  

- Partner with cross-functional teams to resolve scheduling conflicts and escalate urgent requests.  

Core Skills & Qualifications  

- Associate or Bachelor’s degree in Business, Communications, or related field.  

- 0-2 years of clerical or customer service experience (internships count).  

- Solid command of Microsoft Word, Excel, Outlook, and PowerPoint. exposure to Google Workspace a plus.  

- Lightning-fast typing (45+ WPM) and meticulous attention to detail.  

- Clear verbal and written communication—comfortable with phone etiquette, email protocol, and brief report writing.  

- Proven multitasking and time-management abilities; you can juggle priorities without drama.  

- Collaborative mindset and willingness to ask questions, learn, and adapt.  

- Eligibility to work in the United States.