Entry-Level File Clerk – Digital Records & Data Organization
A mid-sized, process-driven organization committed to paperless operations and rapid decision-making. You will join a lean administrative team that partners with engineers, analysts, legal counsel, and HR to keep information flowing securely.
Your Impact
You will convert thousands of physical and electronic files into a unified digital archive, making it instantly searchable for colleagues nationwide. Accuracy, speed, and discretion define success.
Daily Tasks
- Scan paper documents using high-speed equipment and OCR software, ensuring legible output.
- Index records in logical folder hierarchies within secure cloud storage.
- Retrieve requested files within strict service-level agreements, logging each action.
- Verify metadata fields for completeness; correct file naming inconsistencies promptly.
- Conduct periodic audits, reconcile inventory lists, and flag missing items.
- Respond to basic inquiries from staff via Slack, email, or ticketing systems.
- Shred or archive physical originals following retention schedules.
- Track chain of custody and uphold HIPAA, SOX, and GDPR requirements.
- Suggest process improvements that cut retrieval time and storage costs.
Core Requirements
- Associate or bachelor’s degree in Information Systems, Library Science, Business Administration, or related discipline.
- 0–2 years of clerical, data entry, or records experience.
- 45 + WPM typing speed with 95 % accuracy.
- Proficiency with Microsoft 365 (Word, Excel, SharePoint) and Google Workspace.
- Familiarity with scanners, OCR utilities, and PDF editors.
- Keen eye for detail, steadfast confidentiality, and solid time-management skills.
- Clear written and spoken English; comfortable collaborating in distributed teams.
Preferred Extras
- Exposure to cloud platforms such as AWS S3, Box, or OneDrive.
- Knowledge of retention frameworks (FINRA, SEC, or state archival statutes).
- Basic SQL or PowerShell scripting to automate routine file operations.
Growth Path
Excel here, and you can progress to Records Coordinator, Documentation Specialist, or junior Business Analyst roles—expanding responsibilities into data governance, compliance, and workflow automation.
Why This Role Stands Out
You gain hands-on experience with enterprise document management tools while building transferable analytical and organizational skills. The work influences every department, giving you unmatched visibility into operations and a launchpad for broader administrative or IT careers.
Ready to bring order to information chaos? Apply today and turn scattered files into structured knowledge.