Entry-Level Administrative Support Specialist – Remote Friendly

You will join a fast-moving, knowledge-driven organization that builds digital products for clients in finance, healthcare, education, and retail. Our distributed operations team keeps project flow seamless—your diligence lets engineers, analysts, and designers focus on innovation instead of paperwork.

What You’ll Do  

- Maintain electronic and physical filing systems, ensuring documents are indexed, versioned, and retrievable within seconds.  

- Enter, cleanse, and audit data across spreadsheets, CRMs, and cloud databases with 99.9 % accuracy.  

- Answer multi-line phones, route inquiries, and capture call logs for analytics dashboards.  

- Schedule meetings, book conference rooms or video links, prepare agendas, and circulate minutes.  

- Process incoming and outgoing mail, shipments, and digital correspondence.  

- Monitor office supply inventories, create purchase requisitions, and track deliveries.  

- Draft memos, letters, reports, and slide decks that reflect brand tone and formatting guidelines.  

- Partner with cross-functional teams to troubleshoot administrative bottlenecks and propose process improvements.

Your Skill Set  

- Bachelor’s degree in Business Administration, Information Systems, or related field.  

- Proficient with Microsoft Word, Excel, PowerPoint, Outlook; familiarity with Google Workspace is a plus.  

- Speedy keyboard skills (45 wpm+) and comfort with numeric keypad entry.  

- Eagle-eye attention to detail; you notice mis-filed records and stray typos.  

- Clear, friendly written and verbal communication; you tailor tone for executives, clients, or vendors.  

- Time-management wizardry—multiple priorities, shifting deadlines, no sweat.  

- Growth mindset and readiness to learn collaboration tools (Asana, Trello, Slack, Notion).  

- Eligibility to work in the United States.

Why Join Us  

- Remote-first culture with optional regional coworking hubs.  

- Structured mentorship that transforms clerical talent into operations leadership.  

- Exposure to multi-industry projects—finance today, biotech tomorrow—keeping boredom at bay.  

- Continuous-learning stipend for certifications in project coordination, data analytics, or agile methodologies.  

- Inclusive environment that celebrates diverse perspectives and constructive debate.