Administrative Support Specialist – Remote Friendly
Position filledYou will join a fast-moving, knowledge-driven organization that builds digital products for clients in finance, healthcare, education, and retail. Our distributed operations team keeps project flow seamless - your diligence lets engineers, analysts, and designers focus on innovation instead of paperwork.
What You’ll Do
- Maintain electronic and physical filing systems, ensuring documents are indexed, versioned, and retrievable within seconds.
- Enter, cleanse, and audit data across spreadsheets, CRMs, and cloud databases with 99.9 % accuracy.
- Answer multi-line phones, route inquiries, and capture call logs for analytics dashboards.
- Schedule meetings, book conference rooms or video links, prepare agendas, and circulate minutes.
- Process incoming and outgoing mail, shipments, and digital correspondence.
- Monitor office supply inventories, create purchase requisitions, and track deliveries.
- Draft memos, letters, reports, and slide decks that reflect brand tone and formatting guidelines.
- Partner with cross-functional teams to troubleshoot administrative bottlenecks and propose process improvements.
Your Skill Set
- Bachelor’s degree in Business Administration, Information Systems, or related field.
- Proficient with Microsoft Word, Excel, PowerPoint, Outlook; familiarity with Google Workspace is a plus.
- Speedy keyboard skills (45 wpm+) and comfort with numeric keypad entry.
- Eagle-eye attention to detail; you notice mis-filed records and stray typos.
- Clear, friendly written and verbal communication; you tailor tone for executives, clients, or vendors.
- Time-management wizardry—multiple priorities, shifting deadlines, no sweat.
- Growth mindset and readiness to learn collaboration tools (Asana, Trello, Slack, Notion).
- Eligibility to work in the United States.
Why Join Us
- Remote-first culture with optional regional coworking hubs.
- Structured mentorship that transforms clerical talent into operations leadership.
- Exposure to multi-industry projects—finance today, biotech tomorrow—keeping boredom at bay.
- Continuous-learning stipend for certifications in project coordination, data analytics, or agile methodologies.
- Inclusive environment that celebrates diverse perspectives and constructive debate.