Administrative Support Intern – Entry-Level Office Admin
A dynamic, mid-sized U.S. firm delivers digital products and consulting across technology, healthcare, finance, and education. The lean operations group values curiosity, precision, and service excellence; interns partner directly with seasoned administrators who love to mentor rising talent. Remote-first culture with optional coworking days fosters flexibility without sacrificing teamwork.
Key Responsibilities
- Input, audit, and update records in Excel, Google Sheets, and internal CRMs to ensure data integrity.
- Schedule meetings across multiple time zones, prepare Zoom links, and coordinate room resources when on-site.
- Answer and route inbound calls; craft concise follow-up notes in Slack and Microsoft Teams.
- File digital and physical documents, applying consistent naming conventions for rapid retrieval.
- Draft clear email responses, templates, and status reports that reflect brand tone.
- Maintain executive calendars, flagging conflicts and proposing solutions proactively.
- Support ad-hoc projects—expense reconciliation, simple research, slide formatting—under tight deadlines.
- Champion confidentiality standards while handling employee and client information.
What You Will Learn
- End-to-end office workflow design (from intake to archival).
- Best-practice keyboard shortcuts, formulas, and macros that cut data entry time in half.
- Triaging competing priorities using Eisenhower Matrix and Kanban boards.
- Professional communication frameworks (STAR, SBAR) for crisp updates.
- Cloud collaboration platforms—Notion, SharePoint, Dropbox—essential for distributed teams.
Must-Have Qualifications
- Bachelor’s degree (any discipline) or current enrollment with at least junior standing.
- 35+ WPM typing speed and solid command of English grammar.
- Familiarity with Microsoft Office 365, Google Workspace, and basic Zoom functions.
- Proven organizational skills—color-coded planners, digital task lists, or equivalent.
- Eagerness to ask clarifying questions and absorb feedback.
Nice-to-Have Extras
- Experience with ticketing tools (Jira, Zendesk) or CRM software (Salesforce, HubSpot).
- Prior customer service, retail, or campus leadership role.
- Exposure to basic data-analysis formulas (VLOOKUP, pivot tables)…
Why This Internship Stands Out
You work on real deliverables seen by directors, not coffee runs. Mentors hold weekly micro-workshops on business writing, stress management, and career mapping. Top performers may transition into full-time Administrative Coordinator positions—remote, hybrid, or on-site—depending on business need.
Application Insight
Submit a one-page résumé and a 150-word note describing a time you untangled a messy process. We review applications on a rolling basis until the cohort is filled.
Elevate your administrative toolkit, cultivate professional polish, and step confidently into the heart of modern office operations!