Junior Logistics Administrator

We are a forward-thinking organization that thrives on innovation and operational excellence. Our culture is built on a foundation of collaboration and empowerment, even across distances. We believe in investing in our people, providing them with the tools and support needed to build impactful careers. By joining us, you become part of a team that is not just participating in the industry but actively shaping its future through technology and smarter processes.

Your Core Responsibilities

- Diligently schedule and coordinate domestic and international shipments with various carriers and freight forwarders.

- Provide real-time tracking and status updates for all deliveries, proactively identifying and communicating potential delays to stakeholders.

- Meticulously prepare, verify, and manage essential shipping documentation—including Bills of Lading (BOLs), commercial invoices, and packing lists.

- Perform high-accuracy data entry and maintain pristine records within our Transportation Management System (TMS) and ERP platforms.

- Serve as a primary point of contact, liaising effectively with vendors, carriers, warehouse staff, and internal departments to resolve inquiries and ensure alignment.

- Assist in the reconciliation of freight invoices and support the investigation of any shipping discrepancies or claims.

- Contribute to the continuous improvement of logistics processes by identifying opportunities for enhanced efficiency and cost reduction.

- Organize and maintain comprehensive digital files for all shipments, ensuring all compliance and record-keeping standards are met.

Qualifications for Success

- A Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a closely related field is required.

- Demonstrable, exceptional organizational skills with a proven ability to manage multiple priorities and meet tight deadlines.

- Advanced proficiency in the Microsoft Office Suite, especially Excel (you should be comfortable with VLOOKUP, pivot tables, and data analysis).

- Superb written and verbal communication skills, with the ability to convey complex information clearly and professionally.

- An unwavering attention to detail; you are someone who catches the small errors others might miss.

- Prior exposure to or familiarity with logistics software such as an ERP, TMS, or Warehouse Management System (WMS) is highly advantageous.

- The capacity to work autonomously and make sound decisions in a fully remote work environment.

- Innate problem-solving capabilities and a proactive mindset—you don’t wait for issues to arise; you anticipate them.